---
title: "Automate Article Creation and Publishing Using Document360 API"
slug: "how-to-create-and-publish-an-article"
description: "Creating and publishing articles is a common task in Document360. Using the API, you can automate this process to improve efficiency and scalability."
updated: 2025-06-12T07:20:07Z
published: 2025-06-12T07:22:11Z
canonical: "apidocs.document360.com/how-to-create-and-publish-an-article"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://apidocs.document360.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create and publish an article

Creating and publishing articles is a common task in Document360. Using the API, you can automate this process to improve efficiency and scalability.

---

## Prerequisites for creating an article

Before creating an article, complete the following authorization steps in Postman.

### Authorization

To authorize requests in Postman, make sure your API token is added and the appropriate Base URL is set.

1. Click **Document360 Customer API** in the category tree.
2. In the Postman **Workbench**, go to the **Variables** tab.
3. In the **Variables** tab, check the **Initial** and **Current** values of the `baseUrl` variable.

This value should already be set to `https://apihub.document360.io`. If not, update both fields accordingly.
4. Add a new variable for your API token. For example, name it `api_token`.

Paste your API token from Document360 into both the **Initial value** and **Current value** fields.
5. Go to the **Authorization** tab and enter the variable you created in the **Value** field.

For example, enter `{{api_token}}` if your variable is named `api_token`.

[Embedded content](https://www.floik.com/embed/6c8153d2-2726-4c62-b723-2bd209ff8c39/3274f00b-9839-480d-a29c-9a0ab11cb84f-flo.html)

Once you've completed these steps, you're ready to start using Document360 APIs in **Postman**.

## Creating an article using Document360’s API

To create an article, you need the following values:

- Project version ID
- Category ID
- User ID

### Get project version ID

To create an article using the API, you must associate it with the correct version of your documentation project. This step helps you retrieve that version ID.

1. In Postman, under **Document360 Customer API**, expand **v2** > **Project Versions**.
2. Click **Gets list of project versions**, then click **Send**.
3. In the response body (as shown in the screenshot), locate the `id` of the version you want to use.

> [!NOTE]
> NOTE
> 
> If you're unsure which one to choose, look for the version marked with `"is_main_version": true`.
4. Copy the corresponding `id` value and save it for later use.

[Embedded content](https://www.floik.com/embed/6c8153d2-2726-4c62-b723-2bd209ff8c39/2f86e398-bc89-4ac3-9bfd-ee024115c9d2-flo.html)

> [!NOTE]
> NOTE
> 
> In Document360, the order of categories and articles is based on the paths defined in the API specification files rather than tags. The first tag in the path determines the first category, with all endpoints mapped to that tag grouped accordingly.

### Get category ID

To create an article, you need the ID of the category where the article should be added. Follow these steps to retrieve it using Postman:

1. Under **Project Versions**, expand the relevant **{projectVersionId}**, then go to **categories > Gets list of categories within project version**.
2. Click **Gets list of categories within project version**, then switch to the **Params** tab.
3. In the **Path Variables** section, enter the project version ID you copied in step 4 of the previous section.
4. In the **Query Params** section, provide the following values:
  - `excludeArticles` → `true`
  - `langCode` → `en`
  - `includeCategoryDescription` → `false`
5. Click **Send**.
6. In the response body, locate the `id` value of the category you want to use.
7. Copy the `id` and save it for later use.

> [!TIP]
> PRO TIP
> 
> If you're not sure which category to use, look for the `"name"` field in the response to identify familiar category names (e.g., `"Getting started"`).

[Embedded content](https://www.floik.com/embed/6c8153d2-2726-4c62-b723-2bd209ff8c39/35251253-8b12-45ff-8e90-c8e1fa2293ef-flo.html)

### Get user ID

To create an article using the API, you must also provide the user ID of the team member creating the article.

1. In Postman, under **v2**, expand **Teams**, then click **Get all team accounts**.
2. Click **Send** to retrieve the list of all team members in the project.
3. In the response body, locate the desired user and copy the `id` value.

> [!TIP]
> PRO TIP
> 
> If you're not sure which user to pick, look at fields like `"email_id"`, `"portal_role"`, or `"last_name"` to identify the appropriate account.

[Embedded content](https://www.floik.com/embed/6c8153d2-2726-4c62-b723-2bd209ff8c39/7046554c-2bf3-4dff-969f-c10ba8c88bab-flo.html)

---

## Creating an article

Once you have the required values (category ID, project version ID, user ID), follow these steps to create a new article using the API.

1. Under **v2**, expand **Articles**, and click **Adds an article to an existing category**.
2. In the main panel, switch to the **Body** tab.
3. Enter the following parameters in the request body:
  - `category_id`: Paste the desired category ID.
  - `project_version_id`: Paste the project version ID.
  - `title`: Enter the article title.
  - `user_id`: Paste the user ID.
  - `content`: Add the article content.
  - `order`: Set the article’s position in the category.
    - For example:
      - To place the article at the **start**, set `order` to `0`.
      - To make it the **fifth** item, set `order` to `4`.
  - `content_type`: Select the editor type for the article. The default value of the parameter is `null`.
    - Set `content_type` to `0` for Markdown editor.
    - Set `content_type` to `1` for WYSIWYG editor.
    - Set `content_type` to `2` for Advanced WYSIWYG editor.
4. Click **Send**.
5. If the article is created successfully, the API returns a `200 OK` status and `"success": true`.
6. Copy the `id` value from the response body and save it. This is the unique ID of the newly created article.

[Embedded content](https://www.floik.com/embed/6c8153d2-2726-4c62-b723-2bd209ff8c39/ba505f35-b00d-4dc3-ac50-37d8d24f12c2-flo.html)

---

## Publishing an article

To publish an article using the API, you need the following values:

- `article_id`: The ID of the article to publish.
- `user_id`: The ID of the user performing the action.

Follow these steps to publish an article:

1. Under **v2**, expand **Articles** > **{articleId}** > **publish**, and click **Publishes an article with an id**.
2. In the **Params** tab, locate the **Path variables** section.
3. In the `Value` field of `articleId`, paste the article ID you want to publish.

![](https://cdn.document360.io/2b5c503e-f283-4987-b5a8-2b71b454ecec/Images/Documentation/1_Screenshot-Publish_an_article_with_id_params_tab.jpg)

1. Navigate to the **Body** tab in the main window.
2. Add the following parameters in the request body:
  - `user_id`: Paste the user ID.
  - `version_number`: Specify the version number to publish.
  - `publish_message`: Enter a short message describing the purpose or context of the publish action.
3. Click **Send**.
4. If the article is published successfully, the API returns a `200 OK` status and `"success": true`.

![](https://cdn.document360.io/2b5c503e-f283-4987-b5a8-2b71b454ecec/Images/Documentation/2_Screenshot-Publish_an_article_with_id_body_tab.jpg)